04 September 2025Bi-Termly Meeting 1
Minutes
People
Attending: Head Master, Pa, AM, AF, B, TE, MS, E, D, S, S, VS, L.
Apologies: E, K, J, D, T, M, N, S, S, B, S.
P welcomed everyone and confirmed no one was joining the meeting via an MS Teams link.
Treasurers report.
Provided before the meeting and attached to the Minutes. The balance at the date of the meeting was £8,335.85
No activity over the summer break.
Gold Card update.
VS informed us that not much had changed since the last update, with regards to the balance.
The paperwork for Online banking access has been received and is in progress.
49 new Applications have been received since the beginning of the Term.
Second Hand Uniform.
TE updated the group. Some brand new school uniform items (with tags) have been received, and we agreed that these should be priced differently.
Tamsin asked if we should continue to sell Blazers with old badges, and it was agreed to continue to sell, but to phase out over time.
The group discussed the possibility that we may see an increase in demand, as ‘Downtown’ have stopped selling the school’s uniform in store. We fed back that there have been quite a few negative comments concerning the quality of the Blazers that are in stock with the current providers. - The Head master noted that until 'Downtown' started selling unauthorised garments from Uniformn Direct the suppliers to Downtown were the same suppliers that are being compared to.
Actions (s)
- Website to be updated.
- Head Master to update Louise B.
School Funding Requests.
None received.
Social Media update.
Amy M informed the group that a PTFA Instagram account had been set up separately, as she was still encountering problems with access. This has now been linked with the FaceBook page.
Autumn Ball tickets to be pushed over the next month.
Posts also to include requests for raffle prize donations, school uniform store and the role of the PTFA.
Actions (s)
- Amy to contact Louise to ask that both the Facebook and Instagram pages could be mentioned in one of the next emails to parents.
Autumn Ball.
At the time of the meeting, 25 tickets had been sold.
Further advertising required, both on Social Media and through school communications.
Dress code and the menu was discussed, as it wasn’t clear on advertising.
Dress code of black tie/lounge suit and evening dress confirmed, and will be used in all future advertising. The guest is contacted separately, after a ticket has been bought, to confirm menu choices. It is not linked to purchasing your ticket.
A raffle prize update was provided by Kerry, and more donations are coming in. The cut-off date to provide raffle prizes is 24 September. This is to allow publication and the online auction to be set up.
Nick to ascertain previous solution to see if it can be used again.
The Masonic Hall are requesting numbers and menu choices.
It was agreed a Ball sub-committee is required to move things forward quickly.
This will be organised via the WhatsApp group.
Actions (s)
- Ask Elli to contact Alumni to offer ticket sales.
- A volunteer is required to help with the Admin of the raffle and auction. - Please contact Kerry if you can help.
- We need to work out how the online auction will be run – Kerry to contact
A.O.B.
None
Date of next meeting: 24th September (PTFA AGM).
