25 September 2025AGM

Welcome by the Chairperson to all attendees

People

Present: Elli Dean (Chair), E T-C, KB, SR, PB, DW, SY, S M-M, BP, AP, AB (new).

Apologies: SG, SH, MT, BS, LE, AF, AM, TE, SAF, LE, E C-R, JC.

Explanation of committee member roles and welcome to new member(s).

Election of new roles

• Election of Chair – ED happy to stay in role, unanimously seconded.  

• Election of Treasurer – BP happy to stay in role, unanimously seconded. 

• Election of Assistant Treasurer – JC happy to stay in role, unanimously seconded. 

• Election of Secretary – KB happy to stay in role, unanimously seconded. 

• Election of Gold Card Administrator – VS happy to stay in role, unanimously seconded. 

• Election of Uniform Shop Administrator – TE happy to stay in role, unanimously seconded.  LE to support TE too.

• Election of Marketing Administrator – BS happy to stay in role, unanimously seconded. 

• Election of Social Media Administrator – AM happy to stay in role, unanimously seconded. 

• Election of Health & Safety Officer – E T-C happy to stay in role, unanimously seconded. 

• Election of other existing committee members – none

Chair’s report

ED said it has been another particularly good year. We are happy to have received lots of funding requests and we are pleased to have approved all of them. We are looking forward to the PTFA Ball shortly which will again add more to the bank account.

Treasurer’s report

BP confirmed the current account bank balance as at 31/07/2025 was £3,226.77 and the savings account balance at the same date was £5,102.45.

The GC funds have not been transferred / included in these figures. In summary, we have a healthy bank balance even though we have spent more this year than has been raised. Uniform sales are doing very well, they have more than doubled in the last year. Some monies are being ringfenced for the memorial garden project.

Signatories on the accounts

Confirmed as BP, KB, ED, (AV TBC) and VS (Gold Card only)

Eligible people for DBS checking

SY, DW and SM-M to progress. KB to share contact details with them.

School funding support requests

1. The Music department have requested £787.50 for 5 Yamaha portable keyboards. These will be used for all year groups.  APPROVED.
2. The French department have requested £250 for the catering needs for the Debating challenge which is held at Kings in November. APPROVED.
3. The Physics department have requested £94 to run the British Physics Challenges throughout the year for Y10, Y11, Y12 and Y14. APPROVED.
4. The Warhammer club have requested £100 for new supplies. This is for all year groups. APPROVED.
5. The library has requested £250 for additional books for the new sixth form academic study collection. APPROVED.

Winter Ball

Ticket sales are now closed at 93 sales. The sub-committee are meeting on 26/09/2025 to put into place the final actions.