23 September 2026 Annual General Meeting

Meeting opened with a welcome from the Vice-Chairperson to all attendees: SP, VS, KB, MT, SY, PB, SP-L, BP, AP, SC, BS, TE, AB, HV-S, AM, SH-B, RV, IM, CD, JD, AF and AC.

Apologies: ED, JC, LE, DW, SH.

Explanation of committee member roles

Please note at the last meeting it was mentioned that a role could be two people if they can work together and share.

1. Election of Chair – is currently ED and we are looking for a replacement as her sons have left. Discussions over LE joining occurred earlier in the month. DW contacted ED after the meeting to offer her help.
2. Election of Vice-Chair (optional position) – VS happy to stay in role, unanimously seconded.
3. Election of Treasurer – BP happy to stay in role, unanimously seconded.
4. Election of Assistant Treasurer – JC happy to stay in role, unanimously seconded.
5. Election of Secretary – KB happy to stay in role, unanimously seconded.
6. Election of New Deputy Secretary – SC has volunteered, unanimously seconded.
7. Election of Gold Card Administrator – VS is leaving at Christmas 2027 as her sons have left. AC to help.
8. Election of Uniform Shop Administrator – TE happy to stay in role, unanimously seconded. LE to support TE too.
9. Election of Marketing Officer – BS happy to stay in the role, unanimously seconded.
10. Election of Social Media Officer – AM happy to stay in the role, unanimously seconded.
11. Election of new members – SH-B, RV, HV-S and SP-L joined, unanimously seconded.
12. Chair’s report – ED to share information at next meeting.
13. Treasurer’s report
    • BP presented the accounts for the year to July 2026. Uniform sales (£2,576) were much increased over the previous years (2025 – £1,560; 2024 – £617) due to help from TE, LE and AM.
    • The 2025 Autumn Ball was well attended but proceeds from ticket sales (£3,476) were marginally outweighed by the venue costs (£3,482). However, the related raffles brought in £2,562 of net income.
    • Approved contributions to the school in the year amounted to £1,579, which was lower than the previous two years (2025 – £3,814; 2024 – £3,061), so given the healthy state of the bank accounts at the year end (£12,067; 2025 – £8,329), requests for funding from the school were encouraged.
14. Gold Club Card Administrator’s report – VS reported that 45 new people had joined the GC club. Full report will follow at the next meeting.
15. Signatories on the bank accounts – AC to be included by April 2027.
16. Eligible people for DBS checking – AM, DW, SC and SP-L indicated they would be happy to be DBS’d.
17. Set date of the next AGM in autumn 2027 – Wednesday 22/09/2027.

Non-AGM items

School funding support requests

1. The Music department have requested £811.25 for a new piano. APPROVED.
2. The Physics department have requested £162 to run the British Physics Challenges throughout the year. APPROVED.
3. The Library department have requested £250 for some more up-to-date sports books for our new spinner. APPROVED.
4. The Geography department/society have requested £200 for 20 pupils to attend the Hazards Student Conference in December. Following discussion at the meeting, SP has clarified the request, which has been APPROVED on the PTFA WhatsApp group.